How To Write The Perfect Cold Pitch Email

December 17, 2021 | by

When it comes to email marketing, cold emailing sometimes gets a bad rep. Supposedly, it’s not effective enough. But the reality is that cold emailing can be quite effective for achieving its goals, especially if it’s done right. Hence, here’s everything you need to know about how to write the perfect cold pitch email.

What Is A Cold Pitch Email and Why Do You Need It?

A cold pitch email is just what it sounds like. It’s an email you send to start a business relationship with someone you haven’t connected with before. It’s a way for you to start a conversation with the other person and to explain why the relationship you want to maintain with them will be beneficial to them (and to you).

When it comes to face-to-face interactions, you usually cold pitch people by talking to them during conferences, industry events, and so on. Cold emailing is no different in this sense, except that it is completely online and you will need to put in more effort to get the person’s attention.

Sometimes, cold pitch emails are not about offering anything just yet. You might simply want to start a conversation for now and “break the ice” as you would talking to the person face-to-face. Both online and offline, the other person doesn’t know anything about you or knows very little which is why it’s important to make a good first impression.

What’s crucial to keep in mind about cold emailing is that you shouldn’t expect instant results. In most cases, cold pitch emails are only the first step and are meant to help you find that starting point for your business relationship. You will need to send a few more emails to develop that relationship.

Most cold pitch emails contain specific information, but you can also add some things on your own. Here are the basic elements your cold email should have:

  • Your real name and job title
  • Your contact information (website, social media profiles, phone number, etc.)
  • Personalized content specifically for your recipient
  • A specific request (it can be as simple as responding to the email)

Depending on your goals, you will need to send a cold email to a particular person. For example, it could be another business like yours that you would like to partner with, an influencer you would like to hire to promote your brand, and so on. Once you know who exactly your recipient is, it will be easier to write a good cold pitch email.

Remember that cold emails don’t always have to have a commercial motive as they are often simply conversation starters. Cold pitch emails are like cold calls too, though the former is less intrusive. To help you write a good cold pitch email, here are some tips to follow:

#1 Start from Your “From” Line

Though your “From” line might seem like a very small feature that doesn’t make much of a difference in the big picture, the opposite is actually true. Your “From” line can have a direct impact on the first impression you make with your cold pitch email. It shows your recipient who sent the email which leads them to decide whether or not they want to open your email. In a way, it’s related to your subject line as the subject line also determines whether the person will open your email.

When working on your “From” line, remember that your recipient doesn’t know you yet (or knows very little about you to have any kind of opinion). You are pretty much a stranger to them, and because of this, it can be hard to persuade them to give your email a read as they will be suspicious or even dismissive about it. Some people will see your email as spam or as an unnecessary promotion, so they will just delete it without even opening it.

To avoid such situations, you should pay attention to every detail, especially your “From” line. There are several ways to customize it:

  • Only your first name
  • Your first name and job title/company name
  • Your first name and last name
  • Your first, last name, and job title/company name

What you choose will depend on the context and purpose of your email. Who is your target group or who is this specific recipient? What goal do you want to accomplish with the email? How do you want to present yourself? Answer these questions and make your decision. Try to be consistent with your “From” lines and keep in mind the recipient’s perspective.

#2 Perfect Your Subject Line

As mentioned above, your “From” line and subject line are directly related to one another as they both help you make the very first impression that will determine whether the person opens your email. This is exactly why you should pay special attention to your email subject line and maybe even take more time brainstorming ideas for it. If you can make your subject line sound intriguing, fewer people will overlook it.

The first thing you should do is put yourself in your recipient’s shoes. Imagine what they would think after reading a particular subject line you came up with. Is this the kind of reaction you want? Also, keep in mind that an intriguing subject line doesn’t mean an outrageous or controversial one. The person who reads a subject line like that will probably be more likely to just delete your email instead of giving it a lookout of anger.

In most cases, your subject line needs to do one of these three things to be effective:

  • Offer a way for the recipient to improve
  • Offer an unexpected solution to solve their problem
  • Offer something that will help them innovate or change

To truly make your subject line stand out, try to personalize it as much as possible. You need to show that you do know the person on the other end at least to some extent (but don’t look like you stalked them). Use wording that sounds human and try to tie your subject line to your email itself. Be on topic and get to the point instead of dancing around it. You can A/B test your subject lines if you are feeling uncertain about their effectiveness.

#3 Craft A Strong Introduction

All right, the person has opened your email. What do they see now? Maisie Bell, an expert from the writing services reviews site Writing Judge, says, “Right after your “From” line and the subject line comes your introduction. This is where you should continue maintaining the impression you already made before your recipient opened your email. You have made the first step and now you are expanding on it.”

What’s crucial to keep in mind when writing your introduction is that you don’t have much time to truly catch your recipient’s attention. If they read or skim through several sentences and see that there’s nothing that interests them, they will delete your email or leave it just like that. You want to get them hooked in your introduction so that they keep reading which is why this part of your email needs to be just as intriguing as your subject line.

Most marketers assume that the intro is where you talk about yourself, your company, what you do, and all that information that will most likely sound quite boring to your recipient. Remember: they don’t know you, so why should they care? This is why your introduction needs to be short and sweet (around 2-3 sentences) to get to your point as soon as possible. Instead of talking about yourself, focus on the person you are sending your email to.

Talk about them as a professional (their work, achievements, expertise) and about the company they work for. You can use some flattery here and there, but don’t overdo it. Stick to the professional field and don’t list too many details (or you might seem like a stalker). Most importantly, mention the problem they have that you could solve. Show them that you did your research and decided to contact them specifically.

#4 Offer Value in Your Pitch

After the introduction comes the bulk of your email where you have to offer the main value of your pitch. Of course, this email could just be a way for you to start a conversation with the other person, but one of the biggest email marketing mistakes you could do is assuming that they will want to talk to you just because you reached out to them. In reality, they need a reason to reply to you which is why you should offer some value, even if it isn’t a deal yet.

Throughout the body of your email or your pitch, try to avoid sounding like a salesman. It doesn’t matter whether you are writing to a potential business partner, a potential customer, or someone else – you should not sound like you are just trying to sell them something right away. You need to be more subtle with your approach and show that you are putting the recipient above all else.

Focus on what’s meaningful and valuable to them. Find out what their problem is and explain how you would like to help them solve it. Always make sure to link your pitch to the rest of your email and focus on the benefits your recipient will get rather than the deal, product, or service you are offering. Be specific and don’t lie to them. Prove that you are worth the time they are spending on reading your email and responding to it.

#5 End Your Email with a CTA

After the bulk of your email is written, you will need to wrap things up nicely. This is why ending your email with a call to action is so important. It will remind your recipient what is asked of them and will prompt them to act. This is where you persuade them to do what you want them to do (though this might just be the first small step in your business relationship).

Try to keep your CTA simple and straightforward. Don’t demand too much. Remind the person about the purpose of your email and ask them to do what you want them to do. This can include replying to your email, scheduling a meeting, and so on. You are just starting out, so there is no need to rush things.

#6 Add Your Signature

As the last step of writing your cold pitch email, add your signature. This will add a nice touch to your email and show that you are a professional. Neil Dale, an expert from the custom writing reviews site Best Writers Online, explains, “Your signature is a way for you to show that you are not just some random person from the street. You represent your company and you have an important position in it.”

Use your signature to tell who you are and what you do. In a way, it provides the “boring” information that you could have included in the introduction. Use your name, title, company name, contact information, and anything else you deem relevant. Show that you are a trustworthy figure.

Some Things to Keep in Mind

Following the step-by-step guide above will already help you a lot with your cold pitch email, but there are also some general tips you can follow to make your email even better:

  • Don’t make your cold pitch email too long. Around 5 sentences or 200 words maximum. Your recipient likely doesn’t have much time, so it’s better to be brief.
  • If you don’t get a response, follow up on your email. Do this several times and you might get a response in the end. If you don’t after several attempts, it’s better to drop it and move on.
  • For beginners, writing cold pitch emails can be intimidating, so don’t be afraid to check examples online or even use templates. Just make sure to customize them as much as possible to truly make them your own and not just a copy.

Final Thoughts

At the end of the day, writing cold pitch emails is not much harder than writing other types of emails. How effective your cold emailing is will come down to your planning and how much you stick to the best practices explained above. Use the information from this article to help you get started and begin creating successful campaigns with your cold pitch emails.

Author’s Bio: Frank Hamilton is a blogger and translator from Manchester. He is a professional writing expert in such topics as blogging, digital marketing, and self-education. He also loves traveling and speaks Spanish, French, German, and English.

  • better subject lines get you a good email open rate

Email Subject Line Tips to Make Your Open Rates Skyrocket

November 3, 2021 | by

Despite the roaring success of apps like WhatsApp, Viber, and Snapchat, good old email still remains the single most important tool for business communication.
However, with clickbait titles and constant social notifications everywhere, getting and keeping people’s attention has become more challenging than ever.
So, here’s a crash course in grabbing your leads by the shoulders and making them listen to the pitch from the get-go.

better subject lines get you a good email open rate

Be Personal

Mail merge has been around almost 40 years; learn to utilize it! Add your potential client’s name to the opener, and as they scan their inbox, they can’t help but do a double take. Everyone loves to see their name in print.

Keep It Simple

Overly wordy titles with too much detail can put people off; their eyes glaze over if you include jargon, serial numbers, or lengthy preambles. Think Hemingway: he famously wrote a classic short story in six words. If you find yourself being a little too wordy (or not wordy enough) consider working with a content writing service to get the creative juices flowing.


We all like a quick puzzle. Add intrigue to someone’s day by posting a cryptic question or unusual statement as your subject line. To find the answer, they’ll have to click through to the body (and read your pitch).


Traditional advertising recommends a strong ‘call to action,’ which can be put in the subject line, or as an alternative, you could subtly introduce a sense of ‘gentle panic’ by asking a truly compelling question.


Simple, but not easy. Hitting the right note with an informal, jokey title can sometimes be the most effective way to catch the attention of a weary exec. However, get it wrong, and you’re going to turn them off immediately. This shows the importance of our next tip.

A/B Testing

If you’re not sure which potential email subject will get the best responses, don’t leave it to chance, get hard data. Many email services will track multiple campaigns and allow you to test variations until you finally crack the nut. News organizations do this with fresh articles and will alter headlines depending reactions.


As every self-help author is aware, a list can sell almost anything (and almost anything can be made into a list!) It’s human nature to be attracted to an ordered pile of information instead of a chaotic lump of facts. You’re reading this article, aren’t you?

Friendly But Not TOO Casual

The temptation may be strong but avoid filling your subject line with flashy attention-grabbing characters. Today’s software and on-screen keyboards are stuffed with faces, cartoons, and emojis. It’s all too easy to allow our social media habits spill over into business but hold back. Stay professional and allow at most a single unusual character in your opener — this includes unnecessary exclamation marks!!!

Scarcity Adds Value

No one likes to be the only one ‘missing out’ on something. Try suggesting that your stock is running low, that there are only a few days left to act, that this is a limited-time offer, or that it’s the very last chance to avail of your service. FOMO has been a primary driver of commerce since ancient times.

Technical Questions Before You Launch

When the email arrives at the recipient’s device, will a real name show in the FROM field? Can they reply directly to your email? How much of the subject line appears as a preview? Will the email displayed properly in all clients? Would the campaign benefit from an embedded tracker? Have you chosen the correct day/time to capture your market? Will it trigger common spam filters?

Lure ’em in with $

Nothing says “I’m ready to buy” like dollar signs. People are conditioned to think that anything that costs money is desirable, and your email subject line could be the tipping point between click or nothing else.

Immediate Benefit

Never write an email subject line with nothing but a web link. Most people will hesitate before clicking through if they don’t understand what it is they’re going to get. Since a subject line has a limited number of characters, you only have a few short words to try and convey the value of your offer.

Concise & Clear

Subject lines need to be as short as possible. If you find yourself filling over 20 characters you’ve probably got too much going on and it’s time to consider another option. However, that doesn’t mean the shorter is necessarily better. Just don’t cram more than one thought into a single line. A huge part of effective copywriting is choosing the right words. It’s unlikely you’ll be able to come up with a concise, clear sentence in your first draft, so why not brainstorm phrases and test the best parts later?

___ is an excellent choice

This may not sound like much but it’s surprisingly effective in practice. It implies that the recipient is about to uncover something extremely valuable and should immediately take interest.

Try ___ for $1

Putting a price on your offer instantly gives people a reason to give you their attention. Why $1? Because it’s an amount that almost any recipient would be willing to pay for something to see if it works. If you’re offering your service for free, just drop the currency symbol and replace it with another word like ‘free’.

Prove You Know Me

If you’ve done your research before emailing someone this could be a great way of showing that you’re not just spamming them.  Right out of the gate you’re showing a real connection, and it can be a powerful way to motivate them to reciprocate.

I’ve got a quick question

This is an easy way to get someone’s attention. After all, they expect most emails to be requests of some kind and it also gives you the opportunity to do so as briefly as possible. You can always come back later with another email or pick up the conversation via phone if it becomes necessary.

Enclosed is [something]

This implies that the person has already agreed to something and only needs final confirmation. If someone’s already committed to opening your email, there’s a much better chance they’ll be persuaded by your offer. It also underlines the fact that you’ve included an easy way for them to reply quickly, which can’t hurt in terms of click-through rates.

This is a quick fix

People know that complicated things are difficult to implement and understand. If you can show that what you’re offering will solve their problem immediately, then they’ll be far more likely to take note. Much like “this is a limited time offer” it implies urgency without actually having to say it.

There’s a special offer inside

This is exactly how it sounds. An immediate reason to open your email is so they can see what the deal is. It implies that the recipient will receive something extra for opening, and since many email clients automatically highlight links in bold or color, this can help you stand out from the crowd.

I’m going to ease your pain

This is a great way of coming across as understanding and empathetic. It’s a subtle way of including the reader in the email without making it feel too personal, making them more likely to respond well. The best persuaders aren’t those who try to ‘sell’ their offer, but rather those that make you feel like they’re speaking to you directly.

You’ll be glad when this is over

Another way of implying that the recipient will benefit from a certain action, and in this case, it’s opening your email in order to get the best solution. That might seem like an obvious thing to say but in practice, it can be a very effective way of guiding their decision-making process.

Nobody cares about you more than I do right now

Again, this is an easy way of showing that you’re not just spamming. Since you know exactly what’s going on it can be very effective to include this information in your email, especially if it’s something the recipient should already know about.

We need to talk

This should almost certainly be followed up with a ‘here’s what I want’ message, but it’s a great way of getting the recipient to open your email. Everyone expects an urgent message when they’re on the receiving end of this line, and that can be incredibly persuasive in some situations.

This is worth $100 ___

This is a very self-explanatory ‘call to action.’ It implies that the reader is going to get something of great value in exchange for replying, and it’s an offer that almost everyone will respond to. This should be especially effective if the thing you’re offering actually costs more than $100 — you don’t even have to say the dollar amount out loud, but you can include it in the subject line.